«Summary Document Table of Contents Overview pg. 1 How it Works pg. 1 The ‘Deal Breaker’ pg. 3 Review and Changes pg. 4 Chapter Leadership and ...»
Table of Contents
Overview pg. 1
How it Works pg. 1
The ‘Deal Breaker’ pg. 3
Review and Changes pg. 4
Chapter Leadership and Governance pg. 4
Financial Responsibility pg. 5
Scholarship and Academics pg. 5
Membership Development pg. 6
New Member Recruitment and Education pg. 6 Service and Philanthropy pg. 7 Chapter Advisor and Alumni Relations pg. 8 Social Responsibility and Risk Management pg. 8 Appendix: Greek Measure Documentation Forms pg. 10 Roster Template pg. 11 Semester Activity Report pg. 12 Annual Registration Form pg. 15 Grade Release Form pg.16 Scholastic Improvement Plan pg. 17 Non Social Event Form pg. 19 University Greek Initiation Form pg. 20 Community Partner Contract Agreement pg. 21 Chapter Philanthropy Form pg.22 Greek Community Code of Ethics pg. 23 1|Page Overview In January 2004, Dr. John C. Cernech, Vice President of Student Services convened the Greek Life Task Force (GLTF). Dr. Cernech asked the Task Force to assess the current state of Greek Affairs and recommend a course of action for the future of Greek organizations at the University. This Task Force included representatives from faculty, staff, alumni and students.
By the 2005-2006 academic year, the GLTF had developed a five-year strategic plan due to end at the culmination of the 2009-2010 academic year. Under strategies denoted for 2007-2008, the process of developing a relationship statement began. The GLTF set out to create a statement of community, responsibility, and purpose; the statement would define the roles of each stakeholder within the Greek Community on campus, and lay out the responsibilities of each stakeholder within the community.
In the fall of 2008, much of the language for the relationship statement was drafted, but members of the GLTF considered the possibility that the language itself would not hold Creighton University, the Inter-Fraternity and Panhellenic Councils, and the chapters themselves accountable for their outlined roles within the relationship statement. It was at this point that the idea for an accreditation program was born, meeting both the need to actualize thematic responsibilities outlined in the relationship statement and to remain at par with other prominent Greek Communitiesat American colleges and universities.
The Greek Measure is the result of those efforts. Developed with the current community in mind, the Greek Measure takes its roots in the academic structure of many course syllabi, offering increasing levels of success and recognition for quality of work. The goal and hope for the program is that it challenges chapters to achieve success for their own merit and serves as a signpost for that success to occur. Similarly, it outlines a set of minimum standards to be met by each chapter so that each chapter maintains the expectations of Creighton University in regards to Greek-lettered organizations.
Ultimately, the Greek Measure is about the Ignatian values promoted by Creighton University. It is intended to serve as a catalyst for chapter success and recognition. The program is of course malleable, and as chapters succeed or struggle under the program, any and all work necessary will be done to help the entire community prosper.
How It Works
Again, the GM is based on language developed for a relationship statement, which outlines the responsibilities of the chapters, IFC and PHC, and the Assistant Director of Student Activities for Greek Life. As a chapter accreditation program, the GM addresses and outlines specific tasks to be completed by the chapters within the GM cycle, which is one academic year or from August until May. Chapters will be supported by the Greek Advisor, IFC, PHC, Order of Omega, and the Greek Standards Board in completing and documenting these tasks. Tasks have been determined based on current chapter
practices, and are broken down into eight categories:
Chapter Leadership and Governance
Chapters will attain a certain level of achievement and accreditation based on the number percentage of tasks completed on time and according to the instructions given.
90%-100% achieves Chapter of Distinction recognition 80%-89.99% achieves Above Average recognition 70%-79.99% achieves Average recognition 69.99% and below achieves Below Average recognition Below Average recognition warrants special attention, in that failure to perform at a minimum level calls for the need to improve chapters in areas of weakness. The Greek Standards Board in consultation with the Assistant Director of Student Activities for Greek Life and the Assistant Director of the Center for Student Integrity will determine required actions to be taken by chapters based on their performance within the GM structure. For example, if a chapter fails to complete the tasks associated with scholarship and academics, the chapter could be asked to create an academic incentives program for members, and increase their minimum chapter active QPA.. Required actions determined by the Greek Standards Board should be made in the spirit of Creighton University’s mission, and with Jesuit educational values in mind.
If a chapter earns Below Average Recognition for one year, no formal sanctioning will take place, but strong recommendations for improvement will be made by the Greek Standards Board. If a chapter earns Below Average recognition for a second year, they will be placed on Social Probation and sanctioned by the Greek Standards Board. If a chapter earns Below Average recognition for a third year, a recommendation to suspend the chapter’s charter will be made by the Greek Standards Board to Committee on Student Discipline and the Vice President for Student Services.
If a chapter completes 70% of tasks, but significantly lacks in one or more specific category, a meeting with the Assistant Director of Student Activities for Greek Life will be requested to discuss improvement strategies in those areas. No formal sanctions will be imposed.
Appeals to any noted discrepancy within the record keeping of the GM can be made to the Assistant Director of Student Activities for Greek Life. Appeals regarding remedying actions as a result of lack of or poor completion in the GM program can be made to the Office of the Vice President for Student Services within 14 days following any decisions made by the Greek Standards Board. Grounds for these
A. Procedural due process.
B. Absence of sufficient evidence to support the decision.
Documentation of the GM program will be the responsibility of the Assistant Director of Student Activities for Greek Life. The assistance of IFC, PHC, GSB, Order of Omega, and the Center for Student Integrity will be essential in accurate records. A master spreadsheet will be kept by the Greek Advisor, and will be updated on a weekly basis. Chapters may request information regarding their standing at any time.
The Greek Measure requirements will be associated with the Greek Awards given each April. Chapters must complete the assigned tasks 90-100% of the time to be eligible for the Greek Chapter of the Year Award. In addition, the information complied throughout the year through the Greek Measure will supplement the corresponding Greek awards applications.
All forms required for the GM program are included in the appendices of this packet. Replacement forms are available on the Fraternity and Sorority website.
Deadlines for each task are indicated in a supplemental document given to presidents at the beginning of each semester/year.
The ‘Deal Breaker’ The purpose of the ‘Deal Breaker’ is to ensure that, regardless of a chapter’s performance within the GM structure, absolute minimum standards are met, and the Greek Community can function at a minimal level. One task* within each category has been recognized as the ‘Deal Breaker;’ if that task is not accomplished within the outline of the GM, a chapters will not be considered incomplete within that
category. The ‘Deal Breaker’ within each category is as follows:
*Social Responsibility and Risk Management has two deal breaker components.
Chapter Leadership and Governance: Each chapter must submit an official roster and chapter officer contact sheet to the Greek Advisor by the Friday after their first chapter meeting in the fall, and the first Friday in February for the spring.
Financial Responsibility: The chapter should be current on all payments within the Creighton Community.
Scholarship and Academics: 100% of active chapter members must sign a Grade Release Form by the end of the 3rd week of first semester. All new chapter members must sign a Grade Release Form by the 11th week of the semester in which they are initiated.
Membership Development: The chapter must maintain and make available a tentative calendar of events to all members and other Greek Organizations. Calendars are due for the following semester a week before the end of the current semester.
New Member Recruitment and Education: Chapters must initiate new members within 10 weeks of bid acceptance (specific date set each semester by IFC and PHC).
Service and Philanthropy: chapters must have an elected or appointed position to coordinate service and philanthropy efforts (indicated on the executive roster).
Review and Changes to the Greek Measure Review of and possible changes to the Greek Measure will be conducted in the each year by the Greek Standards Board with the consultation of the Assistant Director of Student Activities for Greek Life, the Assistant Director of the Center for Student Integrity, and chapter Presidents. Changes will ultimately be voted on and approved by the Chapter Presidents of IFC and PHC member organizations. These changes must be brought forth to the All-University Committee on Student Life Policy for their consideration and endorsement.
Category Guidelines I. Chapter Leadership and Governance
V. New Member Recruitment and Education 1. (Deal Breaker) Chapter initiates members within 10 weeks of bid acceptance Documented by Chapter President with approval from Greek Advisor Date set by IFC / PHC each semester
2. Chapter is free of any adjudicated violations during all recruitment periods Chapter violations will be taken into consideration during the Greek Awards process Documented by IFC, PHC, GSB, CSI, and Greek Advisor No deadline
3. Chapter has written new member education program Approved by Greek Advisor Written program due the day of bid acceptance each semester 4. 100% of chapter new members should attend BANG (Being a New Greek)
Note also that if chapters have an existing form that can serve as an appropriate substitute, it may be used after consultation with the Assistant Director of Student Activities for Greek Life.
In an excel spreadsheet, please provide the following information with columns labeled appropriately.
Note that the ‘Status’ column refers to a member’s status within the chapter: either new member, active, inactive / special status, or alumni.
Organization: ______________________________ Semester: _____________
Number of initiated members at the beginning of the semester: ______ Number of new members: _______ Number of members on early alumnae/alumnus status: _______ Number of members disaffiliated with chapter: _______ Number of initiated members at end of semester: _______ Fundraising: This includes fundraising events that have benefited your chapter (attach additional sheets, as necessary).
1. Type of fundraiser: _________________________________________
Date of fundraiser: _____________
Amount of money raised: ________
2. Type of fundraiser: _________________________________________
Date of fundraiser: _____________
Amount of money raised: ________
Other Funding Sources:
How much were your chapter dues per semester? ____________
How much funding did your chapter receive from the following sources? (Indicate all that apply) $________ Creighton Students Union (CSU) $________ Leadership Education Grant $________ University departments_________________________________
$________ Other Source(s)________________________________________
Leadership/Campus Involvement: What leadership positions do your members hold outside of the Greek Community? This would include executive board positions in other student organizations, RA positions, CSU, Program Board, Summer Preview, Welcome Week, and on a Creighton athletic team.
12 | P a g e Organization Position Held 1. __________________________________________________________
Alumni Relations: What does your chapter do during the semester to promote and maintain alumni relations?
Risk Management: What type of programming do you provide members of your chapter?
1. Type of programming:_________________________________________
Speaker Name (if applicable): ____________________________________
2. Type of programming:_________________________________________
Speaker Name (if applicable): ____________________________________
Has your chapter won any awards from your inter/national organization?_______
If yes, please indicate the award won with a brief description of the award: