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«COMMITTEE OF THE WHOLE PUBLIC WORKS & OPERATIONS COMMITTEE FINANCE & ADMINISTRATION COMMITTEE St. Clair Civic Centre Committee Room 1 October 20, ...»

1

COMMITTEE OF THE WHOLE

PUBLIC WORKS & OPERATIONS COMMITTEE

FINANCE & ADMINISTRATION COMMITTEE

St. Clair Civic Centre

Committee Room 1

October 20, 2008

5:00 p.m.

The meeting of the Committee of the Whole was held Monday, October 20, 2008 with the

following people present:

J. Agar, Chairperson, Public Works and Operations D. Randell, Chairperson, Finance & Administration S. Arnold, Mayor P. Gilliland Deputy Mayor S. Miller, Councillor P. Brown, “ P. Carswell-Alexander, “ Staff J. Rodey, CAO J. DeMars, Director of Administration/Clerk C. Quenneville, Director of Finance/Treasurer L. Burnham Director of Public Works, Operations & Engineering G. Hackett Director of Community Services R. Dewhirst Director of Emergency Services

FINANCE AND ADMINISTRATION

AGENDA:

1. DRAFT 2009 CAPITAL BUDGET:

2. DECLARATION OF PECUNIARY INTEREST:

3. GENERAL ACCOUNTS: Month ending September 2008

4. STATEMENT OF FINANCIAL POSITION: for period ending September 2008

5. TREASURER’S REPORT:

A-1 2008 Capital Budget Projections A-2 MPAC – Assessment A-3 PSAB/Asset Management

6. BUILDING INSPECTOR’S REPORT:

B-1 - Building Permit Reports for the month ending September 2008

7. GOLF COURSE – GENERAL MANAGER’S REPORT:

Monthly report

8. DIRECTOR OF COMMUNITY SERVICES REPORT:

Monthly report

9. CLERK’S REPORT:

10. CAO’S REPORT:

11. NEW BUSINESS:

Committee of the Whole Minutes of October 20, 2008

12. ADJOURNMENT:

Chairperson Randell called the meeting to order and asked members to declare any conflict of interest at the appropriate time.

CONFLICT OF INTEREST:

None declared.

On behalf of the Committee, Chairperson Randell welcomed Jane Marsh, Peter Cassel and Rose Atkins of the St. Clair River Trail Committee, present to discuss with Council the possible application to the FCM Green Fund to complete the 2 remaining off road portions of the river trail, that being from the Holt Line to Sombra and from Cathcart Park to Branton Cundick Park. Ms. Marsh stated that after consultation with the administrators of the grant program, it was suggested that an application be made under the exceptional project class which would provide grant funding of up to 20% of the funds borrowed. The proposal is for the Township to borrow $320,000.00 coupled with a possible grant of $64,000.00 with the remaining funding coming from the River Trail Committee. The loan interest rate is cited as 1.5% below bond rate. It was also pointed out that the borrowing would be in the Township’s name and the payback would be for a period up to 20 years. It was pointed out that subject to Council’s approval of the proposal, the St. Clair River Trail Committee would endeavor to complete the necessary grant applications. It was further pointed out that the loan of $320,000.00 would be repaid by the Township from funds that ordinarily would flow to the River Trail Committee.

–  –  –

The Committee proceeded to review the draft 2009 capital budget. Early in the discussions it was pointed out that there are two versions of the budget before the Committee. It was determined that some members of the Committee had both versions of the budget and others only had one version. Due to the confusion, it was;

–  –  –

GENERAL ACCOUNTS: Month of September 08 The Committee proceeded to review the accounts for the month of September. After the Treasurer responded to several questions, it was;

–  –  –

STATEMENT OF FINANCIAL POSITION:

The Committee reviewed the Treasurers Statement on the Financial Position of the municipality for the period ending September 2008.

Committee of the Whole Minutes of October 20, 2008

–  –  –

In discussion of the Treasurer’s report, the Committee requested a further report from the Treasurer as to the options available relative to the financing of the renovations to the Township’s Emergency Services Building in Corunna.

–  –  –

NEW BUSINESS:

Mr. Quenneville presented to the Committee, information recently received from MPAC regarding the break down of the value of the Lambton Generating Station due to obsolescence relative to the fact coal generation of power is projected to cease at the facility as of December 31st 2014. Mr. Quenneville advised the Committee that based on the information received from MPAC, the Township will suffer a taxation loss of approximately $730,000.00 in 2009 due to the assessment reduction. After considerable discussion, the Committee requested the CAO to attempt to set up a meeting with the Minister of Finance, Premier McGuinty, and the Provincial Energy Minister and further that a letter of support opposing a change in the assessment policy be forwarded to the host municipalities of the other coal generations facilities in Ontario.

Committee of the Whole Minutes of October 20, 2008

–  –  –

AGENDA:

1. DECLARATION OF PECUNIARY INTEREST:

2. DIRECTOR OF PUBLIC WORKS & ENGINEERING REPORT:

- Wilkesport Street Restoration

- Engineering Technologist

3. COORDINATOR OF OPERATIONS REPORT (WORKS):

- Monthly Report dated October 15, 2008

4. COORDINATOR OF OPERATIONS REPORT (WATER/WASTEWATER)

- Monthly Report dated October 15, 2008

5. COORDINATOR OF ENGINEERING SERVICES:

- Monthly Report dated October 20, 2008

6. DRAINAGE SUPERINTENDENT:

–  –  –

7. CLERK’S REPORT:

9. CAO’S REPORT:

10. NEW BUSINESS:

11. ADJOURNMENT:

Chairperson Agar called the meeting to order at 6:35p.m. and asked members to declare any conflict of interest at the appropriate time.

Committee of the Whole Minutes of October 20, 2008

DECLARATION OF CONFLICT OF INTEREST:

–  –  –

In response to the Committee’s questions, Mr. Burnham advised his anticipated completion of the Wilkesport sewer project towards the end of November of this year.

–  –  –

Council discussed with Mr. Burnham item #5 in Mr. DePooter’s report regarding possible damage to detour roads used during the Highway #40 closure. The Committee asked for a staff report to review necessary repairs and costs due to the use of municipal roads such as the Rokeby Line and Moore Lie as detour routes during the Highway #40 closure. The Committee also discussed drainage needs on the St. Clair Parkway south of the Community of Courtright.

–  –  –

In discussion of Mr. Deline’s report, Deputy Mayor Gilliland asked the Public Works staff to investigate the curbing recently installed on Colborne Street.

Committee of the Whole Minutes of October 20, 2008

DRAINAGE SUPERINTENDENT REPORT:

–  –  –

Deputy Mayor Gilliland led the Committee into a discussion of a letter received from Mr.

Mark Robinette regarding possible traffic control methods for Colborne and Beckwith Streets.

–  –  –

Councillor Miller asked staff to conduct a traffic count including speed on John Street in Port Lambton. There was also some discussion as to locating the OPP speed radar sign in the neighborhood.

Committee of the Whole Minutes of October 20, 2008 Councillor Carswell-Alexander also asked staff to conduct a traffic count including speed on Beckwith Street in Corunna.

Chairperson Agar presented to the Committee information received regarding a possible Township maintenance protocol for the road leading to the Sutherland Cemetery east of the CSX. The Clerk stated his opinion that not withstanding the fact there was a written note on the survey prepared in the mid 1960’s that that portion of the road east of the CSX was maintained by the Municipality, his opinion that the Township probably doesn’t have any such maintenance responsibility.

Hearing no further business, it was;



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